In order for managers to be effective they need to be in touch with their teams, they need to know what is going on and in turn so do their bosses. Without this, confusion and turmoil will develop within your employees and executives.
Is important that company leaders know when unexpected problems arise within the office or with a customer.
Now, not all leaders are the same, they have different personalities and requests for the information they require. It’s important to take time to get to know your boss’s behaviors, operating style and informational needs.
Do they want all the little details or just the big picture?
For this you will need a good communication plan and an email just might be the best way to do it.
Sending an email to your boss will relieve him of checking up on you or worrying about how things are going. It will keep them up to date regarding your plans and progress.
Here are some tips in what it should be included…
- You want to be concise, keep it to the accomplishments and the challenges that are ongoing.
- No complaining, no judgements, no blaming, keep it positive.
- You need to be candid, if there are obstacles you are dealing with, state them and explain. Also briefly tell how you plan to deal with them.
- Be specific when you talk about your plans and provide deadlines.
It’s not always easy, but effective communication with your leader is vital to your business success. One of the things your boss will always want is proactive communication of your work status and developments.
This will show that you are on top of your work and you respect him enough to keep him informed, sending an email is a fast and effective way to communicate matters when you can’t meet and talk it over in person.
If your boss is an exceptionally busy person, consider sending an instant message or text to let them know you have sent details in an email.
One added benefit is an email gives you time to fully process your situation and the ability to fully express your thoughts, so you can ensure you are covering all significant details. It also allows you to attach and send supporting documents if necessary.
Whatever kind of plan you choose to communicate, be consistent and stick with it. It will show your boss and key executives that you and your team are contributing to the success of the company!
What methods to you use to keep your leader in the loop?
Dave Baney is the founder and CEO of 55 Questions, LLC and author of “The 3×5 Coach: A Practical Guide to Coaching Your Team for Greater Results and Happier People”, which is now available in Paperback or a Kindle version at https://tinyurl.com/y8ecykfy
At 55 Questions, we work with successful top executives with a driving ambition to crush their competition. We help CEOs and Entrepreneurs improve alignment, communication and accountability throughout their organization. www.55Questions.com
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