Once your meeting has ended and you’ve left the conference room, gathering room or wherever it is that your company holds its meetings, you want to keep up that momentum and turn it into great work.
Whether you’re a business owner, a team leader, or an experienced manager, you can take some real, everyday steps to ensure the success of your projects.
- Before you discharge the meeting make sure that everyone knows what they are responsible for.
- Setting a timeline and establishing clear expectations is important. This will give everybody accountability for their assignments and keep everyone on the same schedule.
- To keep things present and flowing in everyone’s mind, send out a quick summary and a list of responsibilities to all involved as soon as possible. I would suggest a simple format of Who – What and When. It is a simple 3-column worksheet that lists Who is going to do What and by When will it be completed. Send it to everyone who participated in the meeting so that everyone is aware of the next steps.
- Every so often you should check in and make sure tasks are being completed. Make some notes of the item completion rate. Try setting a target, don’t expect perfection but you will notice a pattern over time.
- Continue to have conversations with your staff but be careful not to micromanage them. Occasionally deadlines do get missed but you must have a discussion if it happens often.
- It can be very motivating for the team to see progress being made. As major milestones are completed, make sure to keep the whole team in the loop and let them know.
- When your team completes their project, you can keep everyone motivated and encouraged by praising a job well done.
If you do start seeing a decline in focus, you are probably not the only one. Try calling a team meeting and openly discuss the current state of affairs. Ask the group what they need or would like to see done differently or better developed. Discuss and come to an agreement that you want to keep each other motivated, and that everyone gets to have a say in solving problems.
Remember, teams are much stronger when they’ve created a group uniqueness and are connected over a common purpose that helps them stay focused.
Making these tips part of your normal routine will help them become part of your fundamentals as a leader. Your employees will be satisfied and motivated to continue to do their job completely.
And, as a result, you’ll feel good about yourself and your job as well.
How do you keep your team motivated after meetings?
Dave Baney is the founder and CEO of 55 Questions, LLC. We work with successful top executives with a driving ambition to crush their competition. We help CEOs and Entrepreneurs improve alignment, communication and accountability throughout their organization. www.55Questions.com
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