No matter your business, everyone’s work life includes meetings. Some may have more than others but we all have days that we find it impossible to get any real work done.
In fact there are not many things that can kill productivity more than a day filled with meetings and conference calls.
It is becoming more and more popular to restrict meetings to certain days and even times. Here is an even better idea and you can implement it companywide…
You can establish one day a week….Meeting Free!
You and your team are going to devote one entire day per week to productivity…
There are some real benefits to doing this…
- It will communicate to the entire company that meetings need to be scheduled purposefully and with good reason.
- You can safeguard key times during the week for instance Monday mornings when people are getting back up to speed, or Friday afternoons, when you typically want to finish up their week and prepare for the next.
- It allows everyone to concentrate on important projects and realize what can get done with some uninterrupted attention.
So, start by picking a day, block it out and spread the word to your employees about your new plan…
- Tell them why this is a great idea and the benefits involving improved productivity levels.
- Let them know your expectations and if this will be company wide and whether each department of the organization will be able decide how best to implement it.
- Your people might try new things when they know it’s not forever. Set a date and let your staff know you will revisit this idea and see how it is working.
Once you set the plan into place, show your staff you mean business. Go over your calendar and see what regularly scheduled meeting you want and need to attend and figure out what day each week in your calendar you will be able to clear and make meeting free.
Then consider which projects you will be able to finish on your meeting free days. You will mostly likely be able to complete your projects if you know you have this time carved out for them.
After you get into the groove of having a meeting free weekday, try and keep track each week what you achieved in those hours. This will show your colleagues what can be accomplished when trying to get them to give it a try.
At the end of the day, meetings aren’t always necessary. Implementing a no meeting day can help solve problems and help you get things done.
Remember, you don’t need to have the entire company in meetings about every little thing. You’ll find you’re taking a step towards happier employees and higher productivity.
Have you ever tried a “no meeting” day in your company?
Dave Baney is the founder and CEO of 55 Questions, LLC. We work with successful top executives with a driving ambition to crush their competition. We help CEOs and Entrepreneurs improve alignment, communication and accountability throughout their organization. www.55Questions.com
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